Request for Additional Materials - RAM

After submitting an amendment application, the Program Official (PO) or Grants Management Specialist (GMS) may ask for additional information to be submitted. This is done via a "Request for Additional Materials" (RAM).

NOTE: If you are accessing this screen from an OTA award via the Add Additional Materials or Edit Additional Materials actions in Status, see Additional Materials Requests for specific instructions for OTA awards.

From the View Amendments screen, any applications that require additional materials or actions will display an Action(s) button in the Action column. (Closedclick to view)

RAM request in View

Clicking on Action(s) opens a menu to select from Edit RAM or View Prior RAM.

View Prior RAM provides a PDF file of all RAM submissions that have been made for that Amendment application.

Selecting Edit RAM opens the RAM screen. (Closedclick to view)

Request for Additional Materials

This screen contains:

  • Application Information - A summary of the related application for which the RAM is being requested.
  • An option to upload required documents requested. Up to 10 documents may be uploaded. Individual documents may not exceed 6MB in size.
  • An area used for the justification which is a free-form text box and is a required field.
  • Cancel, Preview, Save, and Submit buttons.
    • Cancel - Takes the user back to the Amendment View
    • Preview - Creates a PDF of all submitted RAMs
    • Save - Saved the current in-progress RAM
    • Submit - Sends the RAM to the agency. Once submitted, no more changes to this specific RAM can be made and the justification and uploaded files will be appended to the final summary PDF.

Things to note:

  • There can only be one active (i.e. non-submitted) RAM at a time to which changes can be made by any authorized user. Once submitted, a new RAM is required for additional changes.
  • There is no limit to the number of RAMs that the user can submit.
  • Both PI and SO can edit the RAM as it allows for a partial save.
  • The system provides an audit trail of who uploaded the documents.
  • The user can see a consolidated list of all documents uploaded for RAM submission, with the latest on top. It is presented to the agency as one PDF with all documents combined.

TIP: Check all documents after uploading to ensure the right ones have been submitted.

When the RAM is submitted, an email notification is sent to the Government Project Officer (GPO), Grant Technical Assistant (GTA) and Grants Management Specialist (GMS). The system provides an audit trail of who uploaded the documents.